Task Management has shown itself to be an incredible tool to be reckoned with. It is valuable for many purposes from the simple reminders style of app to that of a more complex program, structured program. It has always been useful as a powerful assist in getting things done. Regardless of style, it is far better to have a task manager on board rather than not use a thing as it is too easy to forget either what needs to be done or what should be done in what particular order.
Styles of Task Management
One could easily say there are both different styles of task managers and different methodologies for choosing for choosing the approach you want to take.
One such system that has been recognized as extremely valuable for about the last ten years is a methodology called “Getting Things Done” by David Allen. It is both extremely logical and very useful as long as you work the principles. Ultimately, you just want to get something or things done.
Since I’ve dealt with GTD in the past, it is useful now to look at the software programs that bring the system to life. You do not need electronic software to employ GTD but it makes everything just that much simpler than by using paper and pen solely. In fact, I would say for this tool to be as potentially useful as it can be, software is the way to go.
Variety of Tools
Once having decided that software is the way to tackle the beast for many reasons, it is now important that you choose the right software and something that ultimately suits your needs the best.
In this article, I want to look at two outstanding pieces of software that use cross platform (IOS and Android). In the GTD space, it is almost not possible to discuss the subject without referencing OmniFocus. However, OmniFocus is not cross platform and if that day ever arises it will be a pull out the champagne and corks time. We are a long way though from that day and I would not, in anyway, recommend you rush to buy an Android for this purpose.
A Team, Androids and iPhones
GTD software is not designed solely for teams but rather has its impetus in the individual. Today though it’s likely if you bring a team together you will undoubtedly have to choose software that can work in a mixed platform environment. Beyond the team scenario though, an individual these days might be using an Android one moment and an IOS device the next. For this reason, you do not want to leave your work behind and the software we are going to be looking at ensures that this would not be the case.
There are many packages that are cross platform but these two packages, 2do and TickTick, are award winning pieces of software in which I find people very happy with their choice. In this article, we will be looking at 2do and TickTick not only for their strengths as cross platform system but for their strengths just on their own. Both of these packages are very powerful task management systems with the added benefit of being fully and transparently cross platform.
2do a First Class Powerhouse
In the following article “2do Task Management: Projects, Tasks and Checklists makes for One Comprehensive Program(http://techtodayreview.com/2018/07/2do-task-management-projects-tasks-and-checklists-makes-for-one-comprehensive-program/)” I outlined the capabilities of this first class system. As a task manager, it is more difficult to determine what it can’t do. Putting aside that a team mixed with Androids and iPhones would basically be working in par with each other, the system itself provides an incredibly robust task management environment.
Looking at either system from a corporate perspective they are both ideal to fill these shoes as it is highly unlikely today that everyone would turn up with the same platform. What is more likely is the opposite – many would have a one or the other platform. However, in a 2do environment this literally does not present a problem as everyone can work in like fashion leaving no one out of the exercise that will likely need accomplishing.
One would think this makes perfect sense for a team environment but why might this be so important to an indivdual. The ability to be able to master your target might change during an exercise. As an example, you’re working in an environment but say half way through some project you decide it’s time to get that Android you’ve been eyeing. Your house environment is a different kettle of fish than a team environment but you have decided you must get that shiny new Android. This is more than possible as 2do works fine in a Mac environment with an Android system. That’s the beauty of cross platform.
Which Task Management System Should I go With
There’s actually a number of task management systems you can choose that are fully cross platform. If you wanted one that was fully GTD you could go with Chaos Control or DOIT. However, the two that we are going to look at here can be GTD but they are so powerful and flexible, they can meet your requirements in your way.
If you consider a system, such as OmniFocus which is a GTD system but which isn’t cross platform you will hear people reference the perspectives available from the program or the different views you can take of your data.
In 2do and TickTick they have what are called as Smart Lists but the end result is views of your data or perspectives. However, these Smart Lists I find far more powerful and flexible than Omni’s perspectives. Further, these results live fully cross platform.
Breaking it down a bit further, 2do’s Smart Lists are probably a touch more powerful than TickTick’s. This doesn’t make 2do the better program but rather this function is just more powerful.
In terms of which task management system to use, there is a degree of personal preference that comes into play here that will determine which system to go with.
2do the system that can be What You Decide
In the case of OmniFocus, the system itself has already decided for you what system you ultimately have. It is probably the best known GTD system if that’s what you want although GTD is not for everyone.
2do can be a GTD system but it is so much more. If you want to function with it as a pure GTD system there is nothing to stop you. If however, you would like the system to match you’re style of working you can do that.
Flexibilty is not for Everyone but for Some it’s Essential
2do can be more to you than a confined program. In their about section they state “What makes 2Do different is its unorthodox approach to Getting Things Done (a.k.a GTD), in order to make task management simpler, fun and more accessible to everyone. It manages to do this without compromising simplicity or increasing overall User-Interface bloat.” I would add to this that if a program can bend to your style you’ll be far better off in the long run as at least structuring what you have to do will not be a pain or as much of a pain as are some programs that say you have to do it this way and no other.
I will draw out some of the differences between 2do and TickTick but also some of the similarities which can make it your ideal environment. Neither program is really difficult to use while at the same time their similarities are what is more stunning. They’re both good programs with just a slightly different UI which will pull out preferences in your choice.
2do Does not use the Subscription Model
The subscription model has become popular of late as developers have a difficult time reinforcing income to support development. 2do is not a subscription based program and this is going to have broad appeal to those who much prefer this approach. If you’re going to continue with the program and only update it if it appeals to you, it will be far more cost effective than the subscription based approach which require yearly updates. As long as very few programs use this model it is not that problematic. Once though many use the subscription based model, the costs of supporting your software can easily become overwhelming. To say that no one likes this model is a major understatement.
2do is not based on the subscription model. It can be had at the Mac App Store and Setapp. At the App Store you own the app and each year there isn’t reminders to renew as with some other systems such as ‘Ticktick.
If you do want to buy into somewhat of a shared subscription model, 2do is also available on Setapp. This system allows you to, for a $100 a year sign up to any number of apps available at Setapp. Setapp is becoming slowly but increasingly popular. It is the only subscription based model that is worth it.
TickTick – subscription based but Powerful, Flexible and Easy to Learn
TickTick and 2do are interestingly very similar in terms of functionality and to a degree design. TickTick is more like a cross between Things and OmniFocus. It is fully cross platform, has a very pleasant interface and is powerful while at the same time easy to learn and use.
2do probably has somewhat more power in its smart lists but TickTick allows you to build additional lists enhancing the core ones available. One thing about smart lists is it provides a lot of functionality for designing your views. Thus, through the creation of key smart lists, you are rapidly able to jump through views that you find most relevant.
Of the Two You Can’t Go Wrong with Either
Whether it’s 2do or TickTick, you can’t go wrong with either of these systems. They are very similar in structure and functionality and only vary at the UI level. Depending on you, it might be one UI that appeals more over the other.
Personally, I think TickTick is the sharper of the too from a UI perspective and looks very modern. They have a bug in the Android version that affects batch editing but if this isn’t important to you, I doubt you would feel wrong by the choice.
So goes it with 2do also. This system is the more mature of the two but is a delight to work with. Using one or the other of the two, you will soon feel more in control knowing that it is unlikely you’ll forget something important and be able to prioritize competing scenarios for resources. Thus, either system will simply help you get things done more efficiently.