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2do Task Management: Projects, Tasks and Checklists makes for One Comprehensive Program


2do, you could say, has it all. However, when this is said it’s because it comes in a highly usable, fluid package that will meet any and all of your task management needs from the simple to the complex. In addition to running in the Apple environment, it runs on Android making it cross platform and therefore ideal for team needs. To join a team isn’t like the days gone by where everyone was given a Blackberry so they could work together. Rather, members of the team can be outfitted with an iPhone or Android of their choice and seamlessly work together.

Your Ultimate Personal Task Manager

Although 2do can work well as a teams based system, this is better left to a program such as Asana. 2do though could easily be seen as the best personal task manager. Available in the App stores or on Setapp, it is a very cost effective solution to boot.

Although Things 3 is an excellent program, it only works in the Apple space. The one program that is similar to both 2do and Things 3 is Ticktick but it is on a subscription based model and is ultimately more expensive.

2do seems to have covered off all the bases well. From a functionality perspective it has a multitude of highly capable tools to get the job done. However, you can approach the job in any manner you want from the very simplistic all the way through to a full blown GTD system. It actually could be just a simple reminders tool or take on Omnifocus and do a better job. Highlighted by the developer as a program that can be GTD to X,Y,Z and everything in between, there is not an ounce of untruth to the statement.

2do Functionality

This program can approach a task from something as simple as just a pure reminder to get something done, to a full scale GTD program with all the views you could ever want. 2do’s filter function is no less than superb (SQL like). Although at first it may seem a touch daunting, the end result is so worthwhile. You can set filters to view say your top priority items, just your overdue items, items within a date range to just one project with one click of the mouse. This kind of focus shields you from the 1000 task syndrome where you have no idea where to even start.

Simple Tasks

Exploring the program from more of a GTD like perspective, you might be inclined only to write out a todo or bunch of todo’s that you need to do during the day. You don’t have to follow this schema at all unless you don’t want to but in GTD one task goes in a single step project whereas multiple tasks related to project would be assigned to a project. Let’s say for example you owe the government x dollars in taxes. To pull this together you’d probably have a number of tasks you’d need to do. First, define a project like Income Taxes … Then create a number of items under this project that are required to complete the project. Set time frames, priorities and write some notes so that you have reference to what it was all about.

As you work through your project, you can manipulate the views of your data with filters and when you complete a task mark it so. Eventually, you will have completed your project and met your goals.

Checklists for Things that aren’t Really Projects

The best example of this is grocery shopping. Here, each thing you need to buy is like a task and the activity is like a project. However, really you just want to check off that you have bought what you need. Enter checklists. This is a very fast way of creating and marking off what you need. It is extremely efficient due to the demands of the activity.

The Task

There are many things in the day that are neither projects nor items that would fall into a checklist. These would simply be tasks that you want to ensure you do. In some cases, they are more just reminders of the item that needs to be done. In other cases, the item is best viewed as a task that would have a start and end date/time and a priority. You could have many of these in a day and filtering can be extremely useful to stay in control.


To do what I’m describing above requires a very flexible program but it does not have to be a program that requires a manual (can be helpful) or advanced computer science skills. One thing that can be very useful though, when you set out to do your work is to have a model of how you want to do things. There is no one model that is best but the one in vogue at the moment is GTD. It is most helpful where it comes to defining the complex but would not be necessary if you are defining just simple tasks to be done.

2do is probably one of the most flexible if not the most flexible program on the market. It is fast at data entry, flexible where it comes to viewing your data and fast at data manipulation. There are a ton of tools in the program that speed up many processes.

As an example, say you have a set of items that you want to make all high priority tasks. In 2do, there is no need to do this individually. The batch function would allow you to do this as a batch of items all at once. You simply turn on batch mode, highlight each item and make them high priority. The same can be done with many things such as a change to the due date. If there are a number of things to be rescheduled batch reschedule them which saves a ton of time.

Costly yet Cost Effective

Some might feel the up front cost is a little high in the beginning but bear in mind this is a one time cost. If you were to take a subscription of say Todoist in 2 years it would be the same cost as the one time cost of 2do. However, upgrade charges for 2do have traditionally been slow in coming and when they do arrive it is not much.

Further you can get 2do on a Setapp subscription and although the overall cost of Setapp is around $100 it includes software in almost every category. It is a bargain if you use a lot of their software and there is a lot to choose from.

All in all, from function through to cost 2do is a very flexible, cost effective yet powerful program if that’s what you need. Being fully cross platform adds to the value of the program. If you were to choose 2do as your task manager, it is highly unlikely that you will have gone wrong it’s that good. Ticktick is good also and it is cross platform but the subscription only model it employs does make this an expensive proposition.

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